When that small graduation gettogether blossoms into a full-fledged extravaganza, there is no need to panic. Moving the festivities outdoors can be a great way to accommodate the extra guests. Following a few tips can help you make sure the party goes off without a hitch.
Secure Any Needed Permits
You may need to obtain a permit to host a large outdoor event. Check with the local zoning office and apply for any permits that might apply to your situation. Also get a clear, written copy of any regulations that must be followed. Remember that the rules aren’t in place to thwart your planning, but rather to ensure a safe event that does not disrupt the neighboring community.
Dedicate Someone for Parking Lot Management
You may be required to do this, but, if not, it is still a good idea. Have someone directing guests on where to park. If that is far from the actual party, you might want to have someone ferrying guests back and forth on a shuttle or cart.
Provide Enough Restrooms for the Masses
You really don’t want your friends remembering the time they spent standing in line to use the bathroom when they look back at your party. Festival restroom trailers are a great option. They provide an upscale appearance and a sanitary restroom experience. Plus, with multiple units in each trailer, you won’t have to worry about guests waiting for their turn.
Have Sufficient Shelter in Case of Bad Weather
Tents, canopies and enclosures provide relief from the sun and shelter from any rain that might show up on the day of your party. There are plenty of party tent options. Depending on the size of your gathering, you can use several smaller canopies or rent a large tent to cover the whole area.
Plan for Extra Food and Beverages
Plan for at least 25% more food and beverages than you think you will need. This can make up for any mishaps like dropped plates and gives you peace of mind knowing you don’t have to ration servings.
By thinking of situations that could cause issues and being proactive, you will help ensure your party is successful. Considering convenience and comfort will make your guests feel welcome and let them enjoy the celebration.